Dates & Deadlines
2011 Aug Sep Oct Nov Dec 2012 Jan Feb Mar Apr May Jun Jul Aug
August 2011 | |
1 | BC Day - University closed |
5 | Last day for students who hold major external graduate fellowships to apply for Winter session fee deferment. Last day for submission of exam copies of doctoral thesis to FoGS for transmission to external examiner in time for fall graduation. |
15 | Last day for sponsored students to submit an application to have fees billed to a sponsoring organization. Students who do not submit their applications by the deadline will be required to pay the first installment of tuition fees by September 7 to avoid financial hold procedure (see Fees section - published in the UBC Calendar) General Bursary Program applications available on the Student Service Centre for Student Financial Assistance and Awards |
16 | The signed professional project booking form and three copies of the final signed professional project paper (two paper copies & one disk) are due in the SCARP office no later than 4pm for students presenting on August 25 & 26. If the documents are not received by the deadline the student will have to present on the next scheduled date. Second year Master’s students to vacate their offices in WMAX on or before this date |
25 & 26 | SCARP Project Presentation Day(s) - Presentation Schedule TBA |
31 | Last day for graduation applications to be submitted to the Enrolment Services by all students expecting to graduate in November. Application is made through the Student Service Centre. Last day for final Master’s theses and doctoral dissertations to be accepted by the Faculty of Graduate Studies for August 31, 2011 end date. Must be approved and accepted by 4 pm. Students who meet this deadline will not be assessed tuition and student fees for 2011/2012 Winter Term 1 if all other course requirements have been completed. 2010/2011 Academic Year ends |
September 2011 | |
1 | 2011/2012 Academic Year begins Faculty of Graduate Studies Orientation Day - www.grad.ubc.ca/current students/newly admitted/grad-orientation |
1-3 | GALA: International Student Orientation for new international students – contact International House. |
5 | Labour Day - University closed |
6-9 | First year orientation session - initial meeting at 9:30 a.m. Sept. 6 in West Mall Annex, Room 150. NO SCARP CLASSES THIS WEEK. |
7 | Graduate Studies: Last day for payment of September installment of tuition fees. Students who have not paid their fees will be placed on financial hold; further registration activity will not be permitted, grades will not be released, and graduation diplomas will be withheld. Students will also be assessed a processing fee of $35.00 and interest will be assessed on the outstanding balance until it is paid in full (see Fees). |
12 | Term 1 SCARP classes commence |
13 | The signed professional project booking form and three copies of the final signed professional project paper (two paper copies & one disk) are due in the SCARP office no later than 4:00 pm for students presenting on September 20. If the documents are not received by the deadline the student will have to present on the next scheduled date. |
14 | Second year Master's student orientation session, WMAX 150. 12:30-2:00 p.m. Bring your own lunch |
15 | General University Bursaries: Last day for applications to be submitted to Student Financial Assistance and Awards. Students must have received their 2011/2012 student loans to be eligible for the General Bursaries. |
20 | SCARP Project Presentation Day - Presentation Schedule TBA |
22 | Term 1 courses – last day for changes between credit and audit status (using a Change of Registration form - submit to Master's Program secretary Patti Toporowski) |
26 | SCARP department deadline for receipt of both Affiliated Graduate Fellowship and SSHRC applications and supporting documents 4:00 pm. |
27 | The signed professional project booking form and three copies of the final signed professional project paper (two paper copies & one disk) are due in the SCARP office no later than 4:00 pm for students presenting on October 4. If the documents are not received by the deadline the student will have to present on the next scheduled date. Last date for withdrawal from Term 1 3-credit courses only with no "W" notation appearing on the academic record. Student Services Centre remains open for course withdrawals with a W standing. CHECK WITHDRAWAL DATE ON STUDENT SERVICE CENTRE FOR INDIVIDUAL 1-CREDIT COURSES. |
30 | Last date for withdrawal from two-term courses (Terms 1 & 2) without withdrawal standing of "W" notation appearing on the academic record |
October 2011 | |
4 | SCARP Project Presentation Day - Presentation Schedule TBA |
7 | Last day for final oral examination for doctoral students planning to graduate in November Last day for payment of assessed fees incurred between Sept 1 - 30. After this date students with outstanding fees will be placed on financial hold – no subsequent registration will be allowed, and no grades or transcripts will be issued. |
10 | Thanksgiving - University closed |
21 | Last date for withdrawal from most Term 1 3-credit courses with a standing of "W" noted on the academic record. After this date withdrawal is not permitted and students will be graded on the basis of whatever they have done in the course. Students who do not attend but remain registered and neglect to withdraw during the withdrawal period will normally find an "F" standing on their academic record Western Dean's Agreements due at SCARP for Term 2 courses Master's and Ph.D. theses due at the Faculty of Graduate Studies for November 2011 graduation. Must be approved and accepted by 4:00 p.m. Graduate Studies: Last day for students to have all requirements met for non-thesis Master's degrees to be awarded at Fall graduation |
November 2011 | |
11 | Remembrance Day - University closed |
22 | The signed professional project booking form and three copies of the final signed professional project paper (two paper copies & one disk) are due in the SCARP office no later than 4:00 pm for students presenting on November 29. If the documents are not received by the deadline the student will have to present on the next scheduled date. |
23-25 | Fall Congregation Ceremonies (check times at: www.graduation.ubc.ca) |
29 | SCARP Project Presentation Day – Presentations start time TBA |
December 2011 | |
2 | Last date for withdrawal from most two-term courses with a withdrawal standing of "W" noted on the academic record. After this date withdrawal is not permitted and students will be graded on the basis of whatever they have done in the course. Students who do not attend but remain registered and neglect to withdraw during the withdrawal period will normally find an "F" standing on their academic record Last day of classes for Term 1 courses |
16 | Graduate Studies: Last day for supervisor to submit "Appointment of External Examiners" form to Graduate Studies for April 30, 2012 program end date. Term 1 final papers due (unless an earlier date is specified by instructor) |
25 | Christmas Day - University closed |
26 | Boxing Day - University closed. |
27- 30 | SCARP office closed for Christmas Break |
31 | Deadline for faculty to submit grades |
January 2012 | |
2 | University closed in lieu of New Year's Day |
4 | Term 2 classes commence. |
6 | Last day for payment of January installment of tuition fees. Students who have not paid their fees will be put on financial hold. |
16 | Term 2 courses: Last day for changes between credit and audit status -- complete Change of Registration form and submit to Patti Toporowski Last date for withdrawal from most Term 2 3-credit courses without withdrawal standing of "W" notation appearing on the academic record. |
17 | The signed professional project booking form and three copies of the final signed professional project paper (two paper copies & one disk) are due in the SCARP office no later than 4:00 pm for students presenting on January 24. If the documents are not received by the deadline the student will have to present on the next scheduled date. |
24 | SCARP Project Presentation Day - Presentation Schedule TBA |
February 2012 | |
7 | Western Dean's Agreements due in SCARP office for Summer courses |
10 | Last date for withdrawal from most Term 2 3-credit courses with a withdrawal standing of "W" noted on the academic record. After this date withdrawal is not permitted and students will be graded on the basis or whatever they have done in the course. Students who do not attend but remain registered and neglect to withdraw during the withdrawal period will normally find an "F" standing on their academic record |
14 | The signed professional project booking form and three copies of the final signed professional project paper (two paper copies & one disk) are due in the SCARP office no later than 4:00 pm for students presenting on February 21. If the documents are not received by the deadline the student will have to present on the next scheduled date. |
17 | Graduate Studies: last day for submission of Doctoral thesis to FoGS for transmittal to External Examiner in time for Spring graduation (May). (Note: the final oral examination cannot be held until a minimum of 8 weeks has passed after transmission of a thesis to the External Examiner) |
20-24 | Mid-term Break - No Classes |
21 | SCARP Project Presentation Day – Presentation Schedule TBA |
29 | Last day for graduation applications to be submitted to Enrollment Services for May 2012 graduation. Application is made through the Student Service Centre website. |
March 2012 | |
13 | The signed professional project booking form and three copies of the final signed professional project paper (two paper copies & one disk) are due in the SCARP office no later than 4:00 pm for students presenting on March 20. If the documents are not received by the deadline the student will have to present on the next scheduled date. |
20 | SCARP Project Presentation Day – Presentations. Time and place TBA |
30 | Students applying to the summer Bursary program should apply for summer government student loans by this date. |
April 2012 | |
3 | The signed professional project booking form and three copies of the final signed professional project paper (two paper copies & one disk) are due in the SCARP office no later than 4:00 pm for students presenting on April 10. If the documents are not received by the deadline the student will have to present on the next scheduled date.
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5 | Last day for final oral examinations for doctoral students planning to graduate in May or for April 30 program end dates Last day of classes for Term 2 courses Graduate Studies: Last day for supervisor to submit "Appointment of External Examiner for Doctoral Thesis" form to the Faculty of Graduate Studies in time for August 31, 2012 program end date. |
6 | Good Friday - University closed. |
9 | Easter Monday - University closed |
10 | SCARP Project Presentation Day – Presentations Schedule TBA |
19 | Term 2 final papers due (unless an earlier date is specified by instructor) |
20 | Graduate Studies: Last day for department to notify Graduate Studies that non-thesis Master's degree students have completed program in time for Spring graduation. Last day for submission to the Faculty of Graduate Studies of master's and doctoral thesis for Spring graduation or for April 30th program end date |
25 | 2011/2012 Winter Session Ends |
30 | Graduate Studies: Last day for final master’s theses and doctoral dissertations to be accepted by the Faculty of Graduate Studies for April 30, 2012 program end date. Must be approved and accepted by Grad Studies by 4:00 pm. Students who meet this deadline will not be assessed tuition and student fees for the 2011/2012 summer session if they have completed all of their course requirements. IMPORTANT: For students planning to graduate in May 2012, the deadline for acceptance of theses and dissertations is April 21, 2012. Deadline for faculty to submit grades (grades for students graduating in the Spring are due by April 13) |
May 2012 | |
7 | Summer Session Term 1: First day of classes for terms running from May 7 to June 15. Dates may vary. check course schedule |
9 | Graduate Studies: last day for payment of May installment of tuition fees. Students who have not paid fees will be placed on financial hold; further registration activity will not be permitted, grades will not be released, and graduation diplomas will be withheld. Student will also be assessed a processing fee of $35.00 and interest will be assessed on the outstanding balance until it is paid in full. |
15 | The signed professional project booking form and three copies of the final signed professional project paper (two paper copies & one disk) are due in the SCARP office no later than 4:00 pm for students presenting on May 22. If the documents are not received by the deadline the student will have to present on the next scheduled date. |
21 | Victoria Day - University closed |
22 | SCARP Project Presentation Day – Presentation Schedule TBA. |
23 to 30 | Spring Congregation Ceremonies at the Chan Centre for the Performing Arts – check for schedule |
June 2012 | |
12 | The signed professional project booking form and three copies of the final signed professional project paper (two paper copies & one disk) are due in the SCARP office no later than 4pm for students presenting on June 19. If the documents are not received by the deadline the student will have to present on the next scheduled date. |
19 | SCARP Project Presentation Day - Presentation Schedule TBA |
July 2012 | |
2 | University closed in lieu of Canada Day |
August 2012 | |
3 | Last day for submission of exam copies of doctoral thesis to FoGS for transmission to external examiner in time for fall graduation. |
6 | BC Day - University closed |
10 | Last day for students who hold major external graduate fellowships to apply for Winter session fee deferment. Second year Master’s students to vacate their offices in WMAX on or before this date |
14 | The signed professional project booking form and three copies of the final signed professional project paper (two paper copies & one disk) are due in the SCARP office no later than 4:00 pm for students presenting on August 21. If the documents are not received by the deadline the student will have to present on the next scheduled date. |
15 | General Bursary Program applications available on the Student Service Centre for Student Financial Assistance and Awards. Last day for sponsored students to submit an application to have fees billed to a sponsoring organization. Students who do not submit their applications by the deadline will be required to pay the first installment of tuition fees by September 8 to avoid financial hold procedure (see Fees section - published in the UBC Calendar) |
21 | SCARP Project Presentation Day – Presentation Schedule TBA. |
31 | Last day for graduation applications to be submitted to Enrolment Services by all students expecting to graduate in November. Application is made through the Student Service Centre. 2011/2012 Academic Year ends |
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